Abstract:
In institutes of higher education, record keeping and its retrieval has always been a problem. Often it is required that the same documents which originated from a common source are to be used by multiple users at different places for different purposes. This puts forward multiple challenges ranging from timely retrieval to data security. To overcome all such issues, a safe, secured,updated and efficient retrieval system is installed, configured and maintained at the institute level using open source cloud software called Own cloud. The user groups have been created program-wise. Then the user accounts are created for every faculty and added to specific program group. A directory structure has been created considering the common ministrative and teaching-learning requirements of the programs. This structure has been shared with all the faculty members of the respective program. A write access or read access is provided to all the concerned users through which each user has required access on fly. Every faculty user has 1 GB quota and department clerk has 10 GB quota, which can be used to store individual's teaching-learning and administrative records. Such implementation has provided an immediate and efficient access to all the teaching-learning and administrative records at any point of time and any location.
